NORLUG Documents

This is the section where you'll find important NORLUG governing and other documents.

Constitution

Table of Contents:

  1. Article I. Name and Purpose
  2. Article II. Membership
  3. Article III. Officers
  4. Article IV. Meetings and Workshops
  5. Article VI. Amendment
  6. Article VII. Ratification

Article I. Name and Purpose

Section 1.

This organization shall be called, the Northfield Linux Users Group, hereinafter referred to as the NORLUG. This organization is a non-profit group that promotes and uses the Linux operating system, open-source, and free sorftware.

Section 2.

NORLUG shall hold formal meetings once a month.

Section 3.

NORLUG shall hold workshops to introduce Advanced or beginners topics which are of an interest or perceived need for the group and community.

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Article II. Membership

Section 1.

Upon Completion of the NORLUG membership form and attendance of one formal meeting the person becomes a non-voting member of the organization.

Section 2.

A person who has not attended a formal meeting and has not filled out the membership form will not be allowed to vote or obtain other privileges as stated in the Bylaws.

Section 3.

Any organization member who meets the attendance requirements specified in the Bylaws shall be deemed a voting member.

Section 4.

Membership shall include the right to an account on all NORLUG servers. Only NORLUG members may have access to NORLUG servers.

Section 5.

Only voting members may vote at organization meetings or hold office.

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Article III. Officers

Section 1.

The elected officers of NORLUG shall be the President, Vice-President, Treasurer, and Secretary. If it is deemed appropriate at the time, the Treasurer and Secretary officies may be held by the same person. They shall be elected as specified in the Bylaws.

Section 2.

The term for officers elected during the monthly meeting in May shall be one year or otherwise stated in the Bylaws.

Section 3.

The President shall be responsible for the overall operation of the organization and be its official representative to the community.

Section 4.

The Vice-President shall be responsible in the absence of the President, and shall handle the schedule for workshops.

Section 5.

The Treasurer shall be directly accountable for the finances of the organization.

Section 6.

The Secretary shall handle all organizational correspondence and be responsible for minutes at all NORLUG and Executive Committee meetings.

Section 7.

No person may hold two or more elected offices concurrently, with the exception of the Treasurer/Secretary position. A person may hold an appointed position concurrently with any other position, including another appointed position.

Section 8.

Upon petition by at least twenty percent of the voting members of the NORLUG organization a formal meeting of the NORLUG organization may be called to discuss the removal of an elected officer. The officer may be removed only by a three-fourths vote of the total voting members of the NORLUG organization.

Section 9.

NORLUG Officers must use digtal signatures in any e-mail correspondence (GPG / PGP, etc.).

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Article IV. Meetings and Workshops

Section 1.

The organization shall regularly hold meetings to review the organization's status and conduct business.

Section 2.

There shall be at least one regularly scheduled meeting a month, with the exception of special circumstances that may occur that warrant the organization to not hold a monthly meeting. Additional meetings may be called by petition of any five voting members.

Section 3.

NORLUG meetings shall be open to all members except as otherwise noted in the Constitution or Bylaws.

Section 4.

A quorum of the NORLUG organization shall consist of one-third of the voting membership, necessary to perform any business of the organization. At NORLUG meetings, no business other than reports and discussions shall be carried on unless a quorum is present.

Section 5.

All organizational meetings shall be chaired by the highest ranking elected officer present.

Section 6.

Decisions of any club meeting shall be binding upon the NORLUG members, be they voting, non-voting, or honorary members, and the club officers.

Section 7.

The organization shall hold monthly workshops year-round.

Section 8.

In addition to monthly workshops, NORLUG shall hold workshops to discuss interesting topics at the discretion of the Vice-President.

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Article VI. Amendment

Section 1.

The Constitution may be amended by a majority of the votes cast by the voting members present at an organization meeting.

Section 2.

A proposed amendment to the Constitution must be submitted in writing to the Secretary. The Secretary shall distribute copies of the proposed amendment to the organization at least four weeks before the club meeting at which the vote on the amendment will be held.

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Article VII. Ratification

Section 1.

This Constitution shall be ratified when approved by a two-thirds vote of the organization's total voting members. A provision for absentee ballots shall be made. At least four weeks' notice shall be given to the organization, that a meeting will be held at which the ratification shall be voted on.


About this document:
"NORLUG Constitution"
12/2001 - NORLUG.ORG - Northfield, MN

By-Laws

Table of Contents:

  1. Article I. Membership
  2. Article II. Honorary Members
  3. Article III. Officers' Specific Duties
  4. Article IV. Special Meetings
  5. Article V. Elections
  6. Article VI. Presidential Nominated Positions
  7. Article VII. NORLUG Servers and NORLUG Equipment
  8. Article VIII. Amendments
  9. Article IX. Ratification

Article I. Membership

Section 1.

Voting members shall have attended at least two (2) formal NORLUG monthly meetings.

Section 2.

NORLUG membership expires if a member does not attend any meeting, workshop, or contact an officer of NORLUG for two months.

Section 3.

At the time a person's membership expires access to NORLUG servers will be denied, but the member's account will remain for one (1) additional month. At the end of three (3) months of no contact with the person, the user account on NORLUG servers will be removed. After three (3) months of non-attendance, an expired member attending a meeting will be treated as a new prospective member.

Section 4.

Members that attend a meeting, workshop, or get in touch with NORLUG officers before the end of three (3) months, will have their membership restored in good status and access to NORLUG servers will be restored.

Section 5.

The Members-at-Large (voting, non-voting, and honorary members) shall become as involved as possible in all NORLUG organizational affairs.

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Article II. Honorary Members

Section 1.

Honorary membership in NORLUG organization shall be granted by a two-thirds vote of a quorum of the NORLUG voting members.

Section 2.

Honorary members shall not have voting privileges in the NORLUG organization.

Section 3.

Honorary members shall be granted the option of becoming voting members, by adhering to Article I(1).

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Article III. Officers' Specific Duties

Section 1.

The President shall:

Section 2.

The Vice-President shall:

Section 3.

The Treasurer shall:

Section 4.

The Secretary shall:

Section 5.

An officer who will be unable to perform a duty may assign that duty for a period of no more than four weeks to a non-officer.

Section 6.

All officers and assistants may choose temporary helpers to assist them in executing their duties. A helper must be under the supervision of an officer or assistant who has responsibility for that task. The helper is assigned for a specific task and has no other club duties or responsibilities.

Section 7.

Officers shall train and advise their successor.

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Article IV. Special Meetings

Section 1.

Members of the organization shall be given at least two weeks' notice of special meetings.

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Article V. Elections

Section 1.

The term of office for officers elected in May shall begin on the next scheduled NORLUG event after the election.

Section 2.

Any person who has been a voting member of the organization for at least the past three (3) months shall be eligible for election to any office except that of President. To be nominated for the office of President, a candidate must have been a voting member of NORLUG for at least the past six (6) months. This section may be suspended temporarily at a club meeting by a two-thirds vote of the total voting members in the organization. Advance notice is not required.

Section 3.

If a vacancy occurs in an elected office other than that of President, the President shall appoint someone to fill the vacancy temporarily. A special meeting shall be called to elect an interim officer within four weeks of the vacancy.

Section 4.

If a vacancy occurs in the office of the President, the Vice-President shall assume the office of President until the remaining portion of the term of the previous President has ended. The office of Vice-President can be filled by any of the existing elected officers or voting members who meet the qualifications of the Vice-President office. The Vice-President office shall be filled by an election that shall be held immediately for the remainder of the term of that office. After this election any non-affected officers shall resume the office and duties they held prior to the vacancy in the office of the Vice-President.

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Article VI. Presidential Nominated Positions

Section 1.

The positions of Webmaster, Security Analyst, System Administrator and Project Manager will be maintained at the discretion of the President. Members must approve any new nominations to the position by a majority vote of the voting members, but the President holds the authority to dismiss anyone from these positions. The President also has the authority to hold these positions himself.

Section 2. Webmaster.

The Webmaster is responsible for the security and maintenance of the web server and NORLUG main web pages. The Webmaster has the following additional responsibilities:

Section 3. Security Analyst.

The Security Analyst should research and test for security weakness on any NORLUG owned servers. Other duties include:

Section 4. Project Manager.

The Project Manager keeps up with potential and ongoing projects at NORLUG. Other duties include:

Section 5. System Administrator.

The System Administrator is responsible for maintaining all of the NORLUG servers. Other duties include:

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Article VII. NORLUG Servers and NORLUG Equipment

Section 1.

All equipment owned by NORLUG will be used in accordance with the group's needs and requests. Changes to the current uses and distribution of equipment and resources owned by NORLUG will be approved by a majority vote at a normally scheduled meeting. All donations are the property of NORLUG and the use of the equipment will be at the discretion of the voting members as determined by a majority vote at a normally scheduled meeting.

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Article VIII. Amendments

Section 1.

The Bylaws may be amended by a majority of the votes cast by the voting members present at an organization meeting.

Section 2.

A proposed amendment to the Bylaws must be submitted in writing to the Secretary. The Secretary shall distribute copies of the proposed amendment to the organization at least four weeks before the club meeting at which the vote on the amendment will be held.

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Article IX. Ratification

Section 1.

These Bylaws shall be ratified when approved by a two-thirds vote of the current members. Any person attending an NORLUG meeting in the past is considered eligible to vote for ratification of the Bylaws. A provision for absentee ballots shall be made. At least four weeks' notice shall be given for the organizational meeting at which the vote on the ratification shall be held.


About this document:
"NORLUG Bylaws"
12/2001- NORLUG.ORG - Northfield, MN

Privacy Policy

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We do not share any personal information with any third parties, nor do we use any personal information for any purposes.

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Contacting the Web Site

If you have any questions about this privacy statement, the practices of this site, or your dealings with this Web site, you can contact us here:

<http://norlug.org/contact/>

About this document:
"NORLUG Privacy Policy"
2/2004 - NORLUG.ORG - Northfield, MN